Use this office cleaning contract checklist to prepare a clear brief for your Glasgow premises. A recurring service works best when the manager and cleaning provider agree the areas, tasks and access arrangements before the first visit. The checklist also helps you compare quotations that include the same work.
1. Describe how the office is used
Record the postcode, approximate size, occupied floors and normal opening hours. Note shared areas, meeting rooms and any days when occupancy changes. An office with hybrid working may need a different schedule for kitchens and washrooms than for less frequently used meeting rooms. Explain the working pattern during the site visit.
2. Agree the scope area by area
- Reception and entrances: agreed floor cleaning, accessible surfaces and internal glass.
- Work areas: specify desks that staff must clear, shared surfaces and any equipment that cleaners should leave untouched.
- Meeting rooms: tables, floors, bins and presentation before the next working day.
- Washrooms: fixtures, floors, bins and consumable checks, with replacement supplies assigned.
- Staff kitchens: sinks, counters, floors and agreed appliance exteriors; assign responsibility for dishes and fridge contents.
- Waste: identify collection points and the handling arrangements for general, recycling and confidential waste.
Keep excluded tasks visible. Work such as specialist equipment cleaning or moving heavy furniture should be agreed separately. This avoids assumptions about what a general cleaning visit covers.
3. Separate routine visits from periodic tasks
Mark each task with its agreed frequency and identify work that needs a longer access window. Record who authorises changes and how additional tasks are priced. When teams move desks, change working days or occupy another floor, review the schedule against the new use of the building.
4. Confirm access, supplies and security
- Choose before-opening, after-closing or another agreed access window.
- Name the contact for key or alarm arrangements and access problems.
- Confirm which rooms are restricted and what staff should clear before cleaning.
- Assign responsibility for cleaning equipment, materials, liners and washroom consumables.
- Agree storage space and how the building will be secured on departure.
Use an agreed private channel for detailed security instructions. Your first website enquiry can describe the preferred access time without including key locations or alarm codes.
5. Set the handover and quality review process
Discuss whether the premises need an initial deep clean before recurring maintenance begins. Record the initial work separately from the ongoing checklist. Then agree a first review date, a main contact and a simple method for reporting missed tasks or changes. A written checklist makes the review specific: which task, which area and what needs attention.
Compare the contract before choosing a provider
Check that each quote includes the same areas, frequency, supplies and periodic tasks. Review the proposed start date, arrangements for additional work and the contract terms. A clear scope gives you a more useful comparison than a price without a task list.
Request an office cleaning site visit in Glasgow
Send your postcode, property details, required frequency and preferred start date. We provide recurring office cleaning and commercial maintenance cleaning, with an initial deep clean available when we take over an ongoing contract. Request a tailored quote and use this office cleaning contract checklist to prepare for the visit.